Contract Administration

Acting as Contract Administrators means we manage our client’s contract with the builder on their behalf, from signing through to completion. This service includes:

• Preparing contract documents – Ensuring all legal and project-specific details are in place before work begins, including incorporating documents prepared by other consultants such as the Quantity Surveyor.

• Tendering for quotes – Running a fair and transparent process to obtain and evaluate contractor bids, ensuring competitiveness and capability.

• Negotiating the builder’s contract – Reviewing and finalising contract terms to safeguard our client’s interests.

• Inspecting site works – Visiting site regularly to assess progress, ensure compliance with the contract, and report to the client.

• Administering retention clauses – Ensuring that retention is applied and released in accordance with the terms set out in the building contract.

• Issuing defects lists (snagging lists) – Compiling and coordinating the resolution of outstanding items prior to handover.

• Issuing key completion certificates – Including Interim, Practical Completion, and Final Certificates in accordance with the contract.

While we oversee the contract’s proper execution and protect the client’s position throughout the build, it’s important to note that Contract Administration is distinct from Quantity Surveying. For some projects, a Quantity Surveyor may be appointed to manage costs, assess variations, and carry out valuations. However, we are also experienced in providing Quantity Surveying services in-house, where appropriate. This integrated approach can offer greater efficiency and consistency, particularly where cost control and design integrity need to be considered together.